The following minimum cumulative grade point average standards apply for a student to remain above the probationary level:
- 1-16 hours attempted - 1.60
- 17-32 hours attempted - 1.70
- 33-47 hours attempted - 1.80
- 48-63 hours attempted - 1.85
- 64-79 hours attempted - 1.92
- 80 or more hours attempted - 2.00
A student is placed on academic probation if his/her cumulative average at the end of any semester is below the minimum standards. A student on academic probation who fails to show satisfactory progress is subject to suspension or dismissal from the University. A student on probation may be required to take a reduced academic load and may be required to take NDI 090, Turning Points. A student on probation may be required to reduce co-curricular participation such as, but not limited to, athletics, speech and theatre, music, campus media organizations, and campus social and service organizations. A student on probation may be required to reduce his/her campus employment. Regardless of cumulative point average, students with 80 or more hours attempted must have a semester average of 1.50 or greater to remain off probation.
A student who is enrolled in the University on a full-time basis is considered to be making satisfactory progress toward meeting the requirements for a degree if the following apply:
- He/she completes satisfactorily at least 24 semester hours after 2 semesters of full-time enrollment and continues to complete satisfactorily a total number of credit hours which would produce an average of at least 12 semester hours for each semester of full-time enrollment. The full-time semester equivalent for a student who has been enrolled on a part-time basis will be determined by total hours attempted and equating 12 hours to one semester.
- His/her performance represents a pattern which does not jeopardize the chances of satisfactorily completing degree requirements.
A student is placed on academic watch if his/her cumulative average at the end of any semester is below 2.0 but is not low enough to result in academic probation.
A student is subject to suspension from the University for any of the following reasons:
- His/her cumulative grade point average is such that the student remains on probation at the end of two successive semesters.
- He/she fails more than half the work in any semester (full-time student).
- He/she fails to make satisfactory progress.
- He/she shows indifference to his/her studies.
The University will make all reasonable attempts to notify a student who has been suspended; however, a student in jeopardy of academic suspension is ultimately responsible for determining his/her academic standing at the end of the term in question. If a student is suspended, he/she may appeal this action to the Academic Policies Committee, which meets to consider appeals within a few weeks after the end of each semester. Appeals must be made by the deadline determined by the Vice President for Academic Affairs, and the student is responsible for confirming that his/her appeal has been received by the deadline.
The academic work of part-time students will be evaluated after completion of 12 semester hours of coursework. If a part-time student fails to achieve the required cumulative grade point average, he or she may be sent an academic status warning letter, placed on academic probation, and/or suspended. The status of part-time students is reviewed by the Office of Academic Affairs.
A student who has been suspended from the University for academic reasons is eligible to apply for readmission after a lapse of one semester. The Summer Session may not be considered as a semester for this purpose. A student is not permitted to enroll in courses at another institution during the suspension period. If any coursework is completed during this period, it will not be accepted as transfer credit unless permission has been given by the Vice President for Academic Affairs. A student who is readmitted after being suspended for low scholarship returns on probation. In other words, to avoid dismissal he/she must meet the required grade point average during the semester following his/her return.
A student who has been dismissed from the University for disciplinary reasons may be readmitted by approval of the Vice President for Student Affairs. A student who has been dismissed for psychological reasons must have approval from the Vice President for Student Affairs and the Chief Medical Officer.
Academic Fresh Start
The Fresh Start program provides a second opportunity to any former Heidelberg University student who has experienced past academic difficulties to have a fresh cumulative grade point average. The policy is designed for undergraduate students who have gained maturity outside higher education and have demonstrated that they are capable of being successful at HU.
- A student must have been absent from the college for a consecutive period of five years or more.
- During the first semester back, the student shall be restricted to 16 credits or less.
Prior to petitioning for an Academic Fresh Start a student must complete one semester of academic work and maintain a minimum GPA of 2.0. If a student successfully meets all eligibility requirements their record will be treated like that of a transfer student. This means that if the student has earned grades below a “C-“ at HU before being granted a Fresh Start, these grades will not count toward their graduation requirements. Grades of “C” or better may be used towards graduation requirements. Upon approval of a Fresh Start the student will receive a “0” GPA and may keep hours that have been accumulated to date. Graduation requirements shall be those listed in the catalog at the time of re-entry, NOT the student original matriculation.
Students will be approved for a Fresh Start only once during a student’s academic career and it is not automatic or guaranteed. There is no guarantee, expressed or implied, that the Fresh Start policy will be recognized by any other college or university.
- The student’s record will be inscribed with the notation “Academic Fresh Start Granted (date).”
- Previous academic record will appear on the transcript and can be calculated by graduate/professional schools or potential employers if they so choose.
- The granting of Academic Fresh Start does not supersede the HU dismissal policy. Any dismissal that occurred in the past shall remain recorded on the student’s permanent record.
- Reentry into any program is not automatic. The granting of Academic Fresh Start may not supersede the admissions requirements of certain programs, which require a specific minimum grade point average based upon all coursework.
- A student who is interested in pursuing an Academic Fresh Start must complete an online petition form and submit it to the Provost. This must include:
- A formal letter asking permission to participate and a statement of the projected benefits if allowed back into the University under provisions of the Academic Fresh Start Program.
- A summary of events supporting the academic record during the student’s previous attendance at HU. Any supporting documents outlining the unusual circumstances (personal, emotional, medical, financial) should be included.
- Any recommendation letters from employers that support the student’s development and successes from the time the student departed from HU.
- A letter from an academic advisor or other faculty member describing positive academic progress and the potential for academic success.
- The deadline to submit a completed petition is after a minimum of 12 credit hours, but not more than 32 credit hours have been taken at HU.
Eligibility for Intercollegiate Athletes
Only students enrolled in the University on a full-time basis and making satisfactory progress (see above) toward the requirements for a degree may participate in intercollegiate athletics provided they meet the eligibility requirements for these activities as required by the Ohio Athletic Conference and the National Collegiate Athletic Association, Division III.
Eligibility for Co-Curricular Activities
A student must pass a minimum of 12 hours of work in the previous semester to be eligible to hold any class or elective office on the campus or to represent the University in certain collegiate or off-campus activities. Part-time students may participate in some co-curricular activities but are ineligible for competition in intercollegiate athletics. The regulations governing probation and scholarship apply to full-time and part-time students.