Withdrawal from the College

To formally withdraw from the college, a student must:

  1. Contact the Dean of Student Affairs Office on the 3rd floor of the Campus Center, extension 2062.
  2. Complete a pre-withdrawal interview with the Associate Dean of Student Affairs.
  3. Talk to and obtain signatures on the required withdrawal form from a representative of the Financial Aid Office and the Business Office.
  4. Return required forms to the Associate Dean of Student Affairs. The official withdrawal date is determined by the Associate Dean based upon the student's last date of attendance and circumstances surrounding the withdrawal.
  5. The Dean of Student Affairs Office will communicate the official withdrawal date to the appropriate campus offices and individuals.

Life Threatening Illness, Serious Infectious Diseases

Heidelberg College recognizes that students with life-threatening illnesses or serious infectious diseases may wish to continue to engage in as many of their normal pursuits as their condition allows, including academic pursuits.

As long as these students are able to meet acceptable performance standards, and medical evidence indicates that their condition is not a threat to others, the College will be sensitive to their conditions and ensure that they are treated consistently with other students.

In order to help the College ensure the safety and well being of an individual student and the College community as a whole, students are encouraged to report cases of life-threatening illness or serious infectious diseases to the head nurse. The head nurse will act in accordance with the guidelines of the Family Education Rights and Privacy Act (1974) in developing a plan of support for the student and ensure that the student's condition does not present a health or safety threat to others.

Withdrawal For Medical Reasons

A. Appropriate action may be implemented when there is clear and convincing evidence that certain physical, psychological, or emotional health conditions interfere with the student's ability to function effectively in the academic environment, i.e.:

  1. The student's state of health poses a substantial danger to the health or well-being of other members of the college community; or
  2. The student is suffering from a mental disorder and as a result of that disorder engages or threatens to engage in behavior which:
  • Poses a substantial danger or risk of causing harm to self or to others;
  • Poses a substantial danger or risk to college property, or to the property of another member of the college community; or
  • Results in conduct which substantially impedes or disrupts the authorized activities of other members of the college.

B. When the health of a student is alleged to be as defined in paragraph (A) above, the Vice President for Student Affairs, or designee, shall consult with the student about the student's health status.  If the Vice President for Student Affairs decides it is necessary, the student may be required to submit to examination(s) deemed sufficient by the college health service, or other person/agency deemed by the Vice President for Student Affairs, to evaluate such condition.  The office of the Vice President for Student Affairs will then review the case, including any medical evidence or opinion available, and determine appropriate college action.  If the student fails to submit to an examination, or fails to furnish relevant health condition information, or if the review by the Vice President for Student Affairs discloses the existence of an immediate danger to the college community as set out in paragraph (A) above, the student may be subject to one or more of the following measures:

  1. Judicial action
  2. An immediate involuntary order to leave the campus;
  3. Conditions appropriate to protect the college community may be placed upon continued enrollment; or immediate involuntary withdrawal from the college with an order to leave the campus.

In arriving at appropriate action, the Vice President for Student Affairs will take into account reasonable action on the part of the college to accommodate the student's condition. Involuntary withdrawal will be used as a last resort.

C. If a student has been ordered to leave the campus, withdraw, or otherwise experienced modification of enrollment status by reason of health conditions enumerated in paragraph (A) above, the student may petition for revision of that status through the office of the Vice President for Student Affairs.

  1. Such request must be accompanied by supporting documentation that the conditions for revision of enrollment status have been fulfilled, and/or that the health condition has changed sufficiently to make such revision appropriate. Upon receipt of such request, the Vice President will evaluate the evidence, or consult with appropriate college health service and administrative officials for that purpose, and decide to:
  • Revise the status, without condition;
  • Revise the status, with specified conditions of continuation, such as medical treatment or disciplinary action; or
  • Not revise the status.

       2. The student must in addition meet all normal and appropriate standards for admission or enrollment set by the academic requirements of the College.