Welcome Week

Heidelberg Welcome Week logo

Heidelberg University is anxiously awaiting your arrival and to help you with your transition, we have created Welcome Week - a week’s worth of programs just for our new students. Welcome Week will begin with Move-In Day on Friday, August 21 and will continue until Thursday, September 3. As a new student at Heidelberg, we encourage you to take advantage of all the academic, service, social, and spiritual activities planned specifically for you. Your participation in Welcome Week will put you on the right path to a successful life at the Berg. Please note: some events are mandatory for all new students, and attendance will be taken.

At Welcome Week you will...

...reconnect with your advisor and meet faculty members
...build friendships with your classmates
...become an expert in navigating campus
...demonstrate the academic and social expectations of the University
...sign up for student groups and other engagement opportunities

Welcome Week Schedule for New Students

 The Welcome Week schedule will be posted later this summer. Some activities and events are mandatory, so make sure you check the schedule. Remember, if you can't attend a mandatory event, you must complete an exemption form.  

Prepare for Welcome Week

It is important to prepare early for Welcome Week so you can be confident when you start the program. Here are some steps you can take to prepare now:

After you confirm your enrollment at Heidelberg:

  • Mark your calendar for August 21! Some new students will already be on campus for athletic practices, but all new students must attend the mandatory Welcome Week sessions. 
  • Plan family vacations, work schedules, and housing leases (if living off-campus) early so you will be able to start Welcome Week on August 21.

On Freshmen Move-In Day (Friday, August 21):

  • Read the FAQs for Freshmen Move-In.
  • Go through verification
  • Check in for Welcome Week to receive your materials and freebies!
  • Go to the Departmental Fair anytime from 1:00 - 2:30pm in Seiberling Gymnasium. This is a mandatory event for all new students. 
  • Take advantage of your time to get settled before Welcome Week begins. You will be busy with activities beginning on August 21 at 3:30pm.
  • Say good-bye to your parents and/or guests after a picnic on Campus Center Lawn at 4:30pm.
  • Have a great time learning about campus and meeting new people throughout the weekend and semester! 

Who needs to go? 

Welcome Week is a required program for all new students, and attendance is integral to your transition to the University.

The choice to attend is similar to the decisions you’ll be making every day of your undergraduate career—whether to attend class or not, whether to meet with your academic adviser or not, or whether to get involved in student activities.

Just like regular class attendance has a positive impact on academic success, attending Welcome Week will enhance your academic experience by helping you get acquainted with HU and build a sense of community…before your first semester starts. Welcome Week is the University’s way of ensuring you have a purposeful start to your college journey.

PSEO students

PSEO students who are enrolled as freshmen for Fall 2015 are required to participate in Welcome Week. Part-time PSEO students are exempt from mandatory sessions, but are encouraged to attend as many Welcome Week activities as they are able. 

Transfer and Adult students

Transfer and adult students who are not participating in AIM Hei are exempt from mandatory sessions, but are encouraged to attend as many Welcome Week activities as they are able.


Seeking an exemption?

We understand that some students may have conflicts during Welcome Week and may wish to be excused from some or all programming. On occasion, the Office of Student Engagement may grant exemptions to students who demonstrate conflicts that are deemed sufficient to warrant an exemption. We will begin accepting requests for exemptions on June 1, 2015 and they are due on August 15, 2015. Contact Student Engagement at 419-448-2207 or engagement@heidelberg.edu to learn more.

Examples of potentially warranted exemptions include, but are not limited to, medical need, dependent child care, severe illness, unexpected family emergencies, or active military duty.

Note: Any student granted an exemption will still be required to participate in certain Welcome Week activities, including Convocation, Meeting of the Majors, and other events. Check the schedule for all events and a list of mandatory events.