The University will issue each student with a Heidelberg University identification card. Students are responsible for carrying their University ID card at all times and presenting it, upon request, to any University official. Students should report lost or stolen cards to the Residence Life Office. Lost cards will be replaced at a cost. The Heidelberg University ID card is the property of the University and can be confiscated at any time. Students who leave the University must return their ID cards to the Residence Life Office. Failure to return a student ID may result in a charge to the student’s account.
Identity Verification
Heidelberg requires all students and employeesverify their identification prior to receiving a university ID by presenting two (2) forms of identification from the list below:
- U.S. photo driver license or photo ID card, License from another country, which may also include photo learner permits or a U.S. Department of State Driver’s License.
- Original or copy of Certified Birth Certificate which has an official seal and was issued by an authorized government agency such as the Bureau of Vital Statistics or State Board of Health. IMPORTANT: Puerto Rican birth certificates issued before July 1, 2010 will not be recognized as a form of primary or secondary identification beginning November 1, 2010. The government of Puerto Rico has provided information for citizens to apply for new birth certificates. Foreign birth certificates, not issued in English, must be translated and accompanied by a Certificate of Accurate Translation. (NOTE: Hospital issued certificates (mother’s copy) are not acceptable.)
- Military Identification Active Duty, Retiree or Reservist military ID card (DD Form 2 or 2A) Discharge papers (DD-214) Military Dependent ID card (for spouse or children of Active Duty Military personnel)
- Valid, Unexpired United States Passport
- Valid, Unexpired Foreign Passport Foreign passports must contain a Valid United States Visa or I-94 to be used as a primary proof of identification. Foreign passports, not issued in English, must be translated and accompanied by a Certificate of Accurate Translation. Passports are not acceptable if expired.
- United States Citizenship and Immigration Service Documentation Certificate of Naturalization N-550, N-570, N-578 Certificate of Citizenship N-560, N-561, N-645 Employment Authorization card (I-766)
- Northern Mariana Card American Department of Indian Affairs Tribal Card U.S. Citizen Identification Card (I-179, I-197) Temporary Resident Identification Card (I-688) Travel Documents Record of Arrival and Departure (I-94) Border Crossing Identification (I-586) Nonimmigrant Visa/Border Crossing Card (DSP-150) U.S. Re-entry Permit (I-327) Refugee I-94 Record of Arrival and Departure stamped "Refugee” Refugee Travel Document (I-571) Canadian Immigration Record and Visa or Record of Landing (IMM 100) Canadian Department of Indian Affairs issued ID card.
- Marriage License/Certificate Must include the applicant's full name and date of birth. The certificate must be the original or certified copy that is registered AFTER the marriage; NOT just the "license" authorizing the union.
- Federal Census Record Must include the applicant's full name and date of birth (age).
- Applicants Own Child's Birth Certificate Must include the applicant's (i.e. parent’s) full name and date of birth not just “age” of parent at the time of the child’s birth.
- Adoptive Decree Must include the applicant's full name and date of birth.
- Legal Change of Name (Divorce, etc.) As recorded in court decree with judge’s original signature and/or official court seal. (NOTE: Copy of court document with copied seal/signature is not acceptable. Copy of court document with an original signature/seal that is affixed to copy is acceptable.)
- Any confirmation of date of birth in court of law as recorded in court document(s) with judge's original signature and/or official court seal.
- High School Identification Card that includes Date of Birth.