Article I: Definitions

  1. The term “university” means Heidelberg University.
  2. The term “student” includes persons taking courses at the University, either full-time or part-time, pursuing undergraduate, graduate, or professional studies. Persons who withdraw after allegedly violating the Student Code, who are not officially enrolled for a particular term but who have a continuing relationship with the University are considered “students” as are persons who are living in University housing not enrolled in this institution. This Student Code does apply at all locations of the University.
  3. The term “faculty member” means any person hired by the University to conduct class-room or teaching activities or who is otherwise considered by the University to be a member of its faculty.
  4. The term “University official” includes any person employed by the University, performing assigned administrative or professional responsibilities.
  5. The term “member of the University community” includes any person who is a student, faculty member, University official or any other person employed by the University. A person’s status in a particular situation shall be determined by the Dean of Student Af-fairs or a designee.
  6. The term “University premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the University (including adjacent streets and sidewalks).
  7. The term “organization” means any number of persons who have complied with the formal requirements for University recognition.
  8. The term “Conduct Board” means any person or persons authorized by the Dean of Student Affairs, or a designee, to determine whether a student has violated the Student Code and to recommend sanctions that may be imposed when a rules violation has been committed.
  9. The term “Conduct Administrator” means any person who is authorized by the Dean of Student Affairs to oversee the Student Conduct process and to select members of a Conduct Board or to assign Conduct Facilitators on a case-by-case basis. The Dean of Student Affairs may authorize the same Conduct Administrator to impose sanctions in all cases.
  10. The term “Conduct Facilitator” means a University official authorized on a case-by-case basis by the Conduct Administrator to confer with Respondents, Claimants, and/or Victims to determine if a Student Code violation has occurred. The Conduct Facilitator may also impose sanctions upon any student(s) found to have violated the Student Code.
  11. The term “Appellate Board” means any person or persons authorized by the Dean of Student Affairs or the Conduct Administrator to consider an appeal from a Conduct Board’s determination as to whether a student has violated the Student Code or from the sanctions imposed by the Conduct Administrator or Conduct Facilitator.
  12. The term “shall” is used in the imperative sense.
  13. The term “may” is used in the permissive sense.
  14. The Dean of Student Affairs is that person designated by the University President to be responsible for the administration of the Student Code.
  15. The term “policy” means the written regulations of the University as found in, but not limited to, the Student Code, the Heidelberg University Planner, the Heidelberg University Catalog, and the Heidelberg University website.
  16. The term “academic dishonesty” includes, but is not limited to: (1) Plagiarizing. Plagiarism is quoting from a source or using ideas paraphrased from a source without proper documentation according to the standard set by your instructor. This includes internet sources and computer sources, such as CD-ROM encyclopedias. Submitting another person’s work—for example a test, lab report, or paper—as your own is plagiarism. (2) Giving or receiving assistance during any quizzes, tests, or examinations. (3) Using unauthorized materials during any quizzes, tests, or examinations. (4) Acquiring copies of an exam illegally. (5) Stealing materials from another person’s files, including computer files, or using such stolen materials. (6) Using other dishonest methods to complete course work. (7) Signing a faculty member’s name or initials on registration materials.
  17. The term “plagiarism” includes, but is not limited to, quoting from a source or using ideas paraphrased from a source without proper documentation according to the standard set by the instructor. This includes internet sources and computer sources, such as CD-ROM encyclopedias. Submitting another person’s work – for example a test, lab report, or paper – as your own is plagiarism. (At present items 16 & 17 are adjudicated through the Academic Conduct System.)
  18. The term “Complainant” means any person who submits a charge alleging that a student violated this Student Code. When a student believes that s/he has been a victim of another student’s misconduct, the student who believes s/he has been a victim will have the same rights under this Student Code as are provided to the Complainant, even if another member of the University community submitted the charge itself.
  19. The term “Respondent” means any student accused of violating the Student Code.
  20. The term “Conference” means the meeting between a Conduct Board, Conduct Facili-tator, or Conduct Administrator with the Respondent(s). The purposes of this Conduct Conference meeting with the Respondent are to review the complaint, to discuss the process, and to discuss options for resolving the complaint.