Overnight Guest Registration

Guests

A guest is defined as anyone not enrolled at Heidelberg University.

Students are permitted to host overnight guests in the University residence halls provided that:

  • consent is obtained from the roommate(s) or housemates. The privacy of the roommate(s) or housemates takes priority over the presence and behavior of a guest. In all cases, the rights of the residents of the room or house to uninterrupted use of the space take precedence over the privilege of guest visitation.
  • the guest is officially registered with the Office of Residence Life. Guest Registration cards can be obtained from RA staff, the Office of Residence Life or located below.
  • Residents are responsible for ensuring that their guest(s) comply with all University policies and procedures. A resident can be held accountable for any policy violations, damage, etc., attributed to a guest that he/she may be hosting.
  • Failure to register an overnight guest is a violation of the guest and visitation policy and may result in loss of guest and visitation privileges.
  • One room may not exceed 2 overnight guests per night.
  • Overnight guests must carry a picture ID and a copy of the guest registration form at all times.
  • Guests must be escorted at all times while in the residence hall.
  • Guests are permitted to stay on campus for no more than a total of four days during a one-month period.

Student Visitors

A visitor is defined as a student who is enrolled at Heidelberg University.

  • Residential Visitation hours for students enrolled at Heidelberg are 24 hours per day, 7 days per week under the following conditions:
  • consent is obtained from the roommate(s) or housemates. The privacy of the roommate(s) or housemates takes priority over the presence and behavior of a student visitor. In all cases, the rights of the residents of the room or house to uninterrupted use of the space take precedence over the privilege of student visitation.
  • Unescorted student visitors are not permitted in residence halls between the hours of 12:00 midnight and 12:00 noon Monday through Friday, and between the hours of 2:00 a.m. and 12:00 noon Saturday and Sunday. Resident hosts must escort their visitors during these times.
  • Residents are responsible for ensuring that their visitor(s) comply with all University policies and procedures. A resident can be held accountable for any policy violations, damage, etc., attributed to a student visitor that he/she may be hosting.
  • Student Visitors are permitted to stay in the resident hosts room overnight for no more than a total of four days per month.