Room Selection
Heidelberg College
Housing Selection Information 2008 - 2009
Calendar
February
1 Off Campus, Commuter, and CLC Applications available
29 Final Day to Adjust Credit Hours
March
3 Room Draw Numbers released
28 CLC Applications Due. 4:30pm
Off Campus and Commuter Applications Due, 4:30pm
31 CLC Interviews (runs through April 4)
30 Medical Requests Due
April
7 CLC Selection Announced
Off Campus and Commuter Status Announced
9 Application for Singles, Triples, Apartments, and Senior Apartments Due
11 Singles, Triples, Apartments, and Senior Apartments Notified
of Room Draw Status
14 Singles, Senior Apartments, and Apartments Room Draw
16 Application for Quads Due
18 Quads Notified of Room Draw Status
21 Quads and Triples Room Draw
28 Room Draw for Doubles
Eligibility
Eligibility: Only those students, who will be on campus for Fall Semester 2009 will be eligible to participate in the Room Selection process.
a) Students who will be on Off Campus Study during Fall semester should complete a Proxy form before going abroad.
b) Students who will be on a stop out should contact the Residence Life Office prior to their return to campus.
c) Students who will not be on campus during Fall semester may not be considered as a roommate.
How much are Housing and Board Fees for next year?
Housing Contract
All students living in College housing are required to sign a Housing Contract. This agreement is binding for the entire academic year. It outlines the terms under which students live in campus housing and the dates for which housing will be available in 2008-2009 as well as the amount that will be billed to a student for the room and meal plan. All students who live on campus are required to have a meal plan. View a copy of the housing contract here.
Enrolled Student
Only students that have enrolled for 12 or more credit hours for the Fall 2008 semester may apply for housing.
Room Draw Numbers
The first order for room selection will be rising seniors, then rising juniors, then rising sophomores. Within your class, you will also be assigned a priority number. All students registered full-time will be assigned a priority number through a computerized random assignment process.
You must either be present or have a proxy present at room selection when your name is called. A letter noting your room draw number will be sent to your Heidelberg email address on March 3, 2008. You must bring your college ID to room selection. If you or your proxy are not present when your name is called, your number will be skipped. You must be registered for at least 12 credit hours at the time you attempt to reserve your room. Class Standings are determined by the Registrars Office. Any changes in hours must be completed by February 29, 2008.
For Triples, Quads, and Apartments, room draw numbers will be combined for all roommates.
Proxy Form
(Proxy Form)
Students may pick up a proxy form in the Office of Residence Life or download one from the above link.
Space
You must be able to fill the room that you select. For example, you must have a roommate in order to select a double room, or two roommates to select a triple room. A roommate pair may select a room using the better priority number. The College reserves the right to fill any housing space that becomes vacant due to withdrawals or leaves that occur after the room selection process.
Room Availability
Not all rooms will be available for room draw. Rooms have been reserved for Resident Assistants, students with special needs, and incoming first-year students. A list of available rooms will be updated prior to and during each room selection night.
· Krieg Hall will be reserved for First Year students only.
· Williard Hall will be reserved for Junior and Senior Students Only.
· Senior Apartments will be reserved for Senior Students Only.
· France Hall will be reserved for Female Students only.
Medical Needs
Students with physical or psychological needs that require any special residential facilities or space should submit a request to The Learning Center. Some examples of Special Residential Needs include, but are not limited to, single rooms, air conditioning, elevator access or private bathrooms. There are several forms that must be completed by a licensed medical professional as components of any request to the Academic Success Center. Forms are available from the Academic Success Center in Brown Hall or online at http://www.heidelberg.edu/acs/applying . Special accommodations will not be provided by Residence Life without approval from the Academic Success Center. All medical requests must be submitted by March 30, 2008. Submitting a request does not guarantee the need can be met. Students must re-apply for special accommodations each academic year.
Can’t find a roommate?
Students who go through room selection without a roommate may only attend the singles room draw or the doubles rooms draw. Students without a roommate will reserve a room after all those with a roommate have selected a room. Students without a roommate will be consolidated with the next student who does not have a roommate. Anyone who does not have a roommate when room selection is over will receive a first year or transfer roommate for the fall. If a vacancy occurs in someone’s room after room selection, the Director of Residence Life will re-assign the bed to a first-year or transfer student.
Waiting Lists
Students may request to be placed on a waiting list for each selection. Spaces that become available will be awarded to students on the waiting list according to their draw number.
Commuting to School
(Commuter Application)
An application for commuter living is required of all students who wish to commute. Students who currently commute must re-apply each year. Applications for commuter status must be submitted to the Office of Residence Life by March 28, 2008 at 4:30 pm. Students who wish to apply for commuter status must reside with their parent(s) within a 50 mile radius of Heidelberg College.
Off-Campus Living
(Off-Campus Living Application)
Off-Campus Living is a special privilege granted to a limited number of students enrolled at Heidelberg College. An application for this living arrangement is required of all students. Students who currently live off campus must re-apply each year. Selections are prioritized in the same manner as those of other housing options. Applications for commuter status must be submitted to the Office of Residence Life by March 28, 2008 at 4:30 pm.
A student may apply for Off-campus housing if they meet one of the following requirements:
· 23 or older before August 28, 2008. Age will be verified with College records.
· Married or the parent of a dependent minor child. Copy of marriage certificate or dependent tax information must be submitted with Off Campus Request.
· Successful completion of 69 credit hours as of January 1, 2008. Academic status will be verified with the Registrar.
Cooperative Learning Communities
(CLC application)
The Cooperative Learning Communities (CLC) represents independent housing opportunities for groups of individuals who have common interests. The CLCs are designed to provide an opportunity for students to develop initiatives and programs, which they feel will enrich the Heidelberg College community. In return, the groups receive independent housing in a college owned home. Although your program must fit the occupancy level of one of the available houses (occupancy ranges from 4 - 8), it is our hope that the actual active membership in your CLC will extend beyond the occupants living in the house. The idea is to create a program that becomes an integral part of the campus community. A CLC group may be part of an established organized club on campus, or it may simply be a group of students who have similar interests with a plan to share that interest with the larger campus community that are sponsored by an off-campus agency and campus department. CLC applications are available online and in the Office of Residence Life.
Senior Apartments
(Sr. Apartment Application)
Students wishing to live in a Senior Apartment should apply to attend room draw by April 9, 2008. Applications are available online and in the Office of Residence Life. On April 11, 2008 those students who have applied for an Apartment and have a room draw number that will qualify them, will receive notification at their Heidelberg email address that they can attend the room draw. Selection of Apartments begins at 7:00pm on April 14, 2008. Selection order will be determined by the combined room draw number of the applicants. There are twelve 4-person apartments available.
Other Residential Apartments
(Apartment Application)
Students wishing to live in an apartment should apply to attend room draw by April 9, 2008. Applications are available online and in the Office of Residence Life. On April 11, 2008 those students who have applied for an Apartment and have a room draw number that will qualify them, will receive notification at their Heidelberg email address that they can attend the room draw. Selection of Apartments begins at 7:00pm on April 14, 2008. Selection order will be determined by the combined room draw number of the applicants. There are 2- and 3- person apartments available.
Single Rooms
(Singles Application)
Students wishing to live in a single should apply to attend room draw by April 9, 2008. A designed single is a room designed for one person and the room rate will be $2227.00 per semester. All single rooms will be designated by the Residence Life Office. Applications are available online and in the Office of Residence Life. On April 11, 2008 those students who have applied for a single and have a room draw number that will qualify them, will receive notification at their Heidelberg email address that they can attend the room draw. Selection of singles begins at 6:15pm on April 14, 2008. Selection order will be determined by the room draw number of the applicants. A waiting list will be maintained in the Office of Residence Life for those students not selected into singles but still wishing for one.
Triples Rooms
(Triples Application)
Students wishing to live in a triple should apply to attend room draw by April 9, 2008. Applications are available online and in the Office of Residence Life, only one application is necessary per group. On April 11, 2008 those students who have applied for a triple and have a room draw number that will qualify them, will receive notification at their Heidelberg email address that they can attend the room draw. Selection of triples begins at 6:45pm on April 14, 2008. Selection order will be determined by the combined room draw number of the applicants.
Quadruple Rooms (Williard and Miller)
(Quad Room Application)
Students wishing to live in a quad should apply to attend room draw by April 16, 2008. Applications are available online and in the Office of Residence Life, only one application is necessary per group. On April 18, 2008 those students who have applied for a quad and have a room draw number that will qualify them, will receive notification at their Heidelberg email address that they can attend the room draw. Selection of quads begins at 6:15pm on April 21, 2008. Selection order will be determined by the combined room draw number of the applicants.
Double Rooms
Selection of double rooms begins at 6:15pm on April 28, 2008. Students that have not been placed previous to the doubles room draw should plan to attend. There is no application necessary to attend double’s room draw. Selection order will be determined by the person with the lowest Room Draw number. Roommates should plan to attend based on the person with the lowest room draw number. Any students that do not have a roommate and have not been placed in a single should plan to choose a room from any room available after everyone who has a roommate has gone through room draw.