Program Fees & Personal Expenses

Tuition & Fees 2018-2019

Semester Type Tuition & Fees Housing Cost Food & Meals (estimate) Personals, Incidentals (estimate) Books/School Supplies (estimate) Total
Full Academic Year
(Sep. - July)
$26,900 $5,400


$1,600 $200 $37,600
Fall Semester
(Sep. - Dec.)
$12,900 $2,500 $1,200 $600 $100 $17,300
Full Fall Semester
(Sep. - Feb.)
$13,450 $2,700 $1,750 $800 $100 $18,800
Spring Semester
(March - July)
$13,450 $2,700 $1,750 $800 $100 $18,800

Program Fee includes:

  • Airport transportation (AJY staff will meet you at the airport)
  • On-site orientation
  • Four-week intensive Preliminary Course
  • Universität Heidelberg tuition and fees (student services, sports facilities and tutorials)
  • AJY Study Center facilities: includes on-site support, Wi-Fi, computer room with printers and scanners, student lounge, and small kitchen
  • AJY courses, academic writing workshops, independent study and research projects such as senior thesis or capstone seminar
  • Internship placement (competitive)
  • Official transcript of academic credit
  • Premium insurance coverage: includes comprehensive German Health Insurance, liability insurance, medical evacuation/repatriation, and counseling
  • Residency permit
  • Public transportation pass for Heidelberg and large surrounding area
  • German Rail Pass for use during Fall or Spring break (Interrail Pass for second semester Full Year students)
  • AJY study trips and excursions
  • Culture coupons (may be used toward concerts, museums, sporting events)
  • Some meals included (arrival, departure, Thanksgiving dinner)

Transatlantic Travel

Students make their own flight arrangements, arriving on the day that the AJY program begins (see academic calendar). The nearest airport is Frankfurt International Airport. Students will be met by AJY staff at the airport on the day of arrival. AJY makes arrangements for a shuttle service to Heidelberg for all students arriving at Frankfurt International airport on the day of official arrival. The program will provide all program participants with detailed arrival information. We estimate average airfare at $1,300.

Payment Information

Please feel free to contact Barb Gabel at 419-448-2183 or by email to discuss any tuition related matters or to ask questions regarding your payments.

Administrative Fees

A non-refundable fee of $25 is due with the application. A non-refundable confirmation fee of $250, due upon acceptance, confirms your participation in the program. These two fees may be waived for colleges and universities which have a formal affiliation with Heidelberg University. Contact your institution's study abroad advisor to determine whether the waiver applies to your school.

Tuition and Housing Costs payable to: Heidelberg University

You or the party you identified in the billing information on the application form will receive an e-bill from Heidelberg University at the beginning of each semester of your stay. Note that full year students are charged in two separate billings.

Making payments

Payment via check through mail: Please make checks payable to: Heidelberg University and mail to: Barb Gabel, Business Office, 310 E. Market St., Tiffin, Ohio 44883.

Payment via check online: Heidelberg University has an online payment system for bank-to-bank transfer payments (Automated Clearing House system, ACH). There is no charge for this system. You can only access the system through your OASIS account*.

Payment via credit card: Credit card payments can be made online through your OASIS account*. There is a 2.75% service fee charged to all credit card payments. Discover, MasterCard, and American Express are accepted (not Visa).

* To make payments through your OASIS account you will need your Heidelberg University ID number and your OASIS password.

  1. Log in to OASIS
  2. Click Student Services
  3. Click Student Records
  4. Click on TouchNet Online Payments

As circumstances dictate, Heidelberg University reserves the right to change any portion of the conditions of payments in the program. Current fluctuations in the value of the U.S. dollar on foreign exchanges may lead to curtailment of some of the services included in the AJY fees. No additional fees have ever been required, however, for participants in the program, and it is hoped that none will be forthcoming in the future.

Payment due dates

August 1

  • Full year students, first semester
  • Fall students
  • Extended fall students

February 1

  • Full year students, second semester
  • Spring semester students 

Refund Policy

No charge will be made to students who withdraw before August 1 (February 1 for Spring Semester students). If unforeseen circumstances make it impossible for you to continue with the program, you will be entitled to a refund of tuition and housing costs, minus 20 percent of the charge for each week that has elapsed.

Program Cancelation and Changes

Heidelberg University reserves the right to cancel the program and to make changes or alterations to the program and/or program itinerary at any time as may be required because of emergencies (including natural disasters or acts of terrorism), changed conditions, or because of the University’s determination that such cancelation, changes, or alterations are in the best interest of the program or its participants. Heidelberg University is not responsible for changes or alterations to or cancelation of programs by the host institution. Heidelberg University shall have no liability to any participants, their parents, or any other third party for the cancelation of the program or any changes or alterations to the program. 

Financial Aid Resources and Scholarships

If you have a scholarship through your school, check with your Financial Aid Office to see whether it can be applied toward your direct costs. In addition, other federal and state grant aid, and federal loans may also be applied. Many schools have Affiliation agreements or Consortium agreements with Heidelberg University. Check with your Financial Aid Office to see whether such agreements are in place for your school. No financial aid is offered through the program. Additional questions may be directed to:

Associate Director of Financial Aid
Heidelberg University
310 E. Market Street
Tiffin, Ohio 44883

Many scholarships are available to students wishing to study abroad based on specific criteria such as language and destination.

  • The German Academic Exchange Service (DAAD) is the German national agency for the support of international academic cooperation. The goal of DAAD's Undergraduate Program is to support study abroad in Germany and at German universities. As an AJY participant, you are eligible to apply for these competitive scholarships. The awards range from € 6500 for students on a full academic year program, to € 2,600 for students on one semester program. Application deadline for all DAAD scholarships is January 31. Note: The application procedure begins online; supplemental materials must be sent by mail.
  • Pell Grants should consider applying for a Gilman Scholarship which provides awards up to $5,000.
  • Also consider approaching organizations that encourage and support study abroad in general (for example, Rotary International), or local German-American clubs/businesses in your hometown.

For additional scholarship sources consult:

Employment Opportunities

Every semester, AJY offers two paid student positions (part-time) for office-related work. In addition, students may also apply for the paid AJY Social Media Expert position(s).

AJY students receive a residency permit that will allow them to work up to 90 days or 180 half days per calendar year while in Heidelberg. AJY staff will help you locate part-time jobs, such as tutoring, restaurant service, and similar typical student work.

To learn what jobs are typically available, please go to the university student job center:

Recent News at Heidelberg

More Campus News