Reporting to the Dean of Student Affairs and the Assistant Director of Residence Life, the Administrative Assistant provides administrative support to the Dean of Student Affairs office. This position will coordinate and contribute to a variety of activities and programs in support of the Student Affairs division of the University.
The Administrative Assistant may provide general supervision over student employees and graduate assistants, including time records.
Answer incoming phone calls and inquiries on behalf of the Dean of Student Affairs Office and Residence Life.
Coordinate a variety of meetings, programs, and activities. Prepare and submit room reservations, catering orders, and print shop orders to ensure all events are professionally and appropriately managed.
Oversee the explained absence process.
Oversee the withdrawal process.
Work with the Dean of Student Affairs to maintain SEVIS compliance for international students, faculty, staff.
Maintain department records and monitor budget and financial records. Process invoices for payment and work collaboratively with the Business Office to process budgetary requests and information.
Greet and assist students, faculty, staff, and visitors as needed in support of the University’s mission and objectives.
Maintain information as confidential as required.
Other responsibilities as assigned by the Dean of Student Affairs.
Education and Professional Experience:
(A) Associate’s degree in business management or related field; and,
(B) Three (3) to five (5) progressively responsible experience in an administrative support role; or,
(C) An equivalent combination of education and / or relevant experience.
Preferred Education and Experience:
(A) Bachelor’s degree;
(B) Experience in a higher education setting.
Necessary Knowledge, Skills, and Abilities:
- Extensive knowledge and support experience in a professional office setting.
- Outstanding oral and written communication skills for effective interactions with a broad range of individuals at various levels within the organization.
- Proficiency with various computer applications including word-processing, spreadsheets, and graphics.
- Ability to work both independently as well as cooperatively in a team setting.
- Excellent ability at preparing and maintaining minutes and records of proceedings. Skill at short-hand is a preferred skill.
- Exceptional self-motivation, integrity, and creativity.
- Ability to manage multiple tasks and priorities and adhere to strict deadlines.
- Ability to interact professionally and effectively with staff and all offices across campus.
CORE VALUES AND PERSONAL ATTRIBUTES:
• Core values – models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.
• Intellectual dynamism – demonstrates mental sharpness, capability and agility.
• Self-knowledge – gains insight from successes and mistakes.
• Personal learning – seeks feedback and counsel to improve managerial behavior.
• Peer relationships – encourages collaboration and cooperation across the organization.
• Teamwork – performs most effectively as a hard-working member of a team.
• Constituency focus – completes work to meet constituencies’ expectations and requirements.
• Community focus – brings a spirit of enthusiasm and energy to the campus and town.
For consideration, complete the online application.