Responsible Restart: Heidelberg

As announced in May, Heidelberg University is planning to welcome our students back to campus in the fall. As part of that preparation, and in accordance with national, state, and local health guidance, campus facilities began to reopen in June. 

All faculty, staff, students, and visitors must wear a facial covering when indoors, except when you are regularly alone (i.e., an individual office or a residence hall room) or in settings where you can maintain 6 feet of physical distance from others.

Everyone must complete a Health Self-Evaluation before arriving on campus. Please click the appropriate form below.

  • Everyone must complete a Health Self-Evaluation before arriving on campus. Please click the appropriate form below.
  • All faculty, staff, students, and visitors must wear a facial covering when indoors, except when you are regularly alone (i.e., an individual office or a residence hall room) or in settings where you can maintain 6 feet of physical distance from others. There may be exceptions to this requirement, which will be managed on a case-by-case basis. If you need a facial covering, we will provide instructions for getting one on campus. 
  • The Office of Admission is open for visits on Monday through Saturday. Visit start times are 10 AM, 11 AM, 12 PM and 1PM (except for Saturdays). We are only scheduling two families for each time slot. 
  • When you arrive at Heidelberg for a campus visit, you will be greeted by an admission counselor in the parking lot. If you don't have one, you'll be supplied with a facial covering and asked to complete a quick Health Self-Evaluation form. Your visit will include a campus tour and sit-down with an admission counselor. Meeting with athletic coaches must be pre-arranged. 
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  • All strength and conditioning activities for student-athletes have been temporarily suspended. 
  • The Ohio Athletic Conference Presidents Council voted on July 24, 2020 unanimously to postpone all NCAA intercollegiate athletic competition through December 31, 2020, amid the continued and growing concern of COVID-19. You can read more information in the letter that was sent to the campus community.
  • The OAC revealed Spring schedules for football, soccer, and volleyball in August.

Recreation Facilities

  • All on-campus recreational facilities, including Saurwein Health & Wellness Center, are temporarily closed.

Outdoor Athletic Facilities

  • All on-campus recreational facilities are temporarily closed.

  • Online classes will begin on Thursday, September 17, at 3:30 p.m., and are scheduled to continue online through Friday, October 2. Read the email dated September 16, 2020 for more information.
  • As previously announced, classes will be delivered this fall via a variety of modalities, including face-to-face, online, and combinations thereof. A variety of delivery modalities will be employed this fall to enhance the safety and wellbeing of students and faculty alike. These include seated with physical distancing and facial coverings, hybrid seated-online with a rotating portion of the students attending the seated sessions, fully synchronous online, and fully asynchronous online. Academic departments and instructors, with guidance by the Owen CTL, Academic Affairs, and Human Resources, will be determining the best modality for each course. We are complying with the Responsible RestartOhio: Higher Education Operating Standards and Recommended Best Practices document distributed by Governor DeWine's office.
  • The fall 2020 semester calendar has been adjusted as follows:
    • Monday, Aug. 24 -- Fall Semester classes will begin on campus on Monday, August 24.
    • Monday, September 7 (Labor Day) -- Classes will be in session.
    • Thursday, September 17 -- HYPE Career Ready Day 1.
    • Wednesday, October 7 -- HYPE Career Ready Day 2.
    • Monday, October 12 & Tuesday, October 13 -- Fall Break is being suspended this year, and classes will be in session.
    • Friday, November 6 -- HYPE Career Ready Day 3.
    • Friday, Nov. 20 -- Last day of seated classes on campus.
    • Monday, November 23-Sunday, November 29 -- Thanksgiving Break. No classes.
    • Monday, November 30-Friday, December 11 -- Students will complete the last two weeks of their Fall Semester classes online at home. 
    • Monday, December 14-Thursday, December 17 -- Online finals activities, concluding the semester on Thursday, December 17.
  • The spring 2021 semester calendar has been adjusted as follows:
    • Monday, January 18 -- Martin Luther King Jr. Day On - Required
    • Tuesday, January 19 -- First Day of Classes
    • Wednesday, January 27 -- HYPE Career Ready® Day 1
    • Thursday, February 4 -- Faculty Research Symposium
    • Tuesday, February 23 -- HYPE Career Ready® Day 2
    • Saturday, March 6 - Sunday, March 14 -- Spring Break is being suspended this year and classes will be in session
    • Thursday, March 25 -- HYPE Career Ready® Day 3
    • Friday, April 2 -- Easter Break, No classes, Offices closed
    • Tuesday, April 13 -- Minds @ Work Student Research Conference
    • Tuesday, May 4 -- Last day of classes on campus
    • Wednesday, May 5 -- Reading day, No classes
    • Thursday, May 6 - Tuesday, May 11 -- Final exams
    • Sunday, May 16 -- Commencement
  • Students, faculty, and staff will complete a brief health check form daily which includes a symptom screen, exposure screen, and a temperature report. Hand sanitizing stations have been distributed across campus. Disinfectant spray and paper towels will be provided for surface cleaning before and/or after class. The Krammes staff will deep clean academic rooms daily.

  • The HYPE Career Ready & Placement Office is a strategic joining of the office of HYPE Career Ready® & the office of Career Development & Placement. The HYPE Career Ready & Placement Office is located in the Office of Student Engagement located on the third floor of Campus Center.

  • While plans are constantly changing due to the nature of this pandemic, HYPE Days for Fall 2020 are still scheduled for Thursday, Sept. 17 (Virtual HYPE Career Ready® Day: Online Only); Wednesday, Oct. 7; and Friday, Nov. 6. Each of those days will feature a virtual keynote speaker.

  • You can view HYPE Career Ready 101 for more information.

  • Students will pick up take-out meals from Hoernemann Refectory and return to their rooms.  All other dining locations will be open normal hours for take-out only.  Berg Bistro 1850 will not be open. 

    Past Updates are listed below:

  • Hoernemann Refectory’s capacity will be 150 going into the fall term. There will also be take-out options available for all dining locations on campus. See the Dining Services Handout for more information.
  • As of now, once Hoernemann Refectory reaches capacity, students and guests will be permitted to enter on a first come, first serve basis. We are currently working on additional seating areas to be announced at a later date. 
  • Parkhurst Dining has discussed potential hours of operations with the University for all locations. As soon as those hours of operations are approved information will be posted on all social media sites, per location, in addition to the Parkhurst/Heidelberg and the Universities websites. 
  • With the use of campus approved signage, directional arrows on the floor, new traffic flow patterns and stanchions, we strongly believe we can successfully accommodate all CDC, Ohio Department of Health and Seneca County recommendations. 
  • Facial coverings are a requirement by the University as we move from building to building, and throughout campus a facial covering must be worn. You will need a facial covering to enter any dining location. If you are dining-in you may remove the facial covering while seated. If you start to renavigate or leave your seating area a facial covering must be reapplied. (This is subject to change as we get more direction from the  Seneca County Health Department)
  • All Parkhurst Team Members will complete a COVID-19 Safety and Sanitation course before returning to work in the fall.  In addition to our regular cleaning schedule each table will be completely cleaned, disinfected and sanitized after each sitting as well as disinfecting high traffic touch points every 15 minutes. Also each dining location will close briefly (times to be announced) in between meal service periods for a deep clean. 
  • Operational changes have been implemented for the fall semester as well. All salt, pepper and napkins have been removed from the tables. You will receive a rolled silverware packet upon entrance in Hoernemann. Additional napkins, silverware and condiments are available at the condiment station or you may ask your dining room attendant for your seating section. Take-out options for all locations will be announced at a later date. Self-serve stations will now all be served, including the salad bar and condiment station. For now beverages will remain self-serve with an attendant wiping high touch points every 15 minutes. Some stations have moved within Hoernemann Refectory. The Bakery/Dessert area has been relocated to the Deli Area as the Deli is now part of the center island salad bar.
  • The Rock Creek Café, located on the ground floor of Campus Center, will reopen this Fall Monday-Friday from 11 a.m.-7 p.m. for additional board fining. This location will feature personal pan pizzas, a made-to-Order Deli, plus a  mini specialty salad bar. In addition, with our new online food ordering platform GETFood app, we will introduce 4 new virtual restaurants to the Heidelberg campus. (Hello Bistro, Corner Mercantile, Hot Tomato Pizza Company and Cinco5 Cantina)
  • The Saurwein Power Station will take on a new concept this Fall. This location will become Hoernemann Express, a grab-and-go pick concept. You may pick up three/four items, including a beverage for a meal swipe. Entrees will include sandwiches, wraps and salads. This location will be open Monday-Friday from 11 a.m.- 2 p.m.
  • The Berg Bistro 1850 will also have a new look. In addition to the old favorites, we added a Chipotle-type concept, Cinco5 Cantina, as an additional menu, which includes made-to-order, salads, burritos, tacos and rice bowls. Open the same hours as the Bistro. 

  • Common spaces are being dedensified if possible. Lounges in Miller Hall will have all lounges locked down. King Lounge will be locked down. Williard Hall basement lounge will be locked. Signage will be posted in common areas to identify Heidelberg protocols so students are constantly reminded of safety features.
  • Occupancy in residence halls will remain the same as we usually house students.
  • Facial coverings are to be worn at all times unless students are in their rooms. Physical distancing should still be practiced in rooms.
  • CSC Serviceworks has provided best Laundry Room physical distancing practices. 
  • Please see the list of What to Bring to the Residence Halls for more information on items allowed.

  • Classrooms will be cleaned and sanitized once/day. 
  • Sanitizing cleaner is available in classrooms.
  • Facial coverings will be required of all students and faculty unless safety and/or performance dictate otherwise. 
  • As of June 22, all Campus Buildings will be open for faculty and staff to return to the workplace. As part of this reopening process, employees who can work from home productively and effectively are encouraged to consult with their direct supervisor for a continued remote working arrangement OR a variable remote working arrangement that supports staggering or alternating staff members within an office space.
  • All employees and visitors entering our buildings must complete the Self-Evaluation Form for COVID-19 symptoms and possible exposure.
  • Common areas and frequently touched surfaces are being cleaned daily. Cleaning supplies will be available, and employees are encouraged to clean and disinfect their personal workspaces throughout the workday.
  • Hand sanitizer is provided throughout offices and buildings. Employees are welcome to bring their own hand sanitizer. A product with at least 60% alcohol content is recommended.

  • All students and employees will be asked to sign the Heidelberg Pledge of Healthy and Safety.
  • For health services, the health center will continue to utilize telemedicine visits and provide students with options for telemedicine or telephone consults when appropriate. In particular, students with conditions placing them at higher risk for complications from COVID-19 should be encouraged to seek care via telemedicine.
  • Face to face visits are reserved for cases where telemedicine is inappropriate (e.g. physical exam, non-URI illnesses like dermatological concerns, and others that require specimen collection – urine, blood).
  • All students will complete COVID-19 screening at the initiation of each encounter.
  • All patients are to wear facial coverings at all times while in Stoner Health & Counseling Center.
  • No visitors to accompany patients.
  • No upper respiratory visits in the office; telemedicine where appropriate or referral to off-campus Urgent Care.
  • Counseling will continue to utilize telemental health via Google Meet with BAA, with the exception of those highly acute clients who meet criteria. Face to face visits will be limited to students requiring crisis counseling, counseling for students unable to access telemental health, or other circumstances whereby the mental health professional believes an in-person visit carries significant benefit. All workshops, mindfulness, group therapy and other programs will be virtual.
  • You may reach out to the Stoner Health & Counseling Center on campus at 419-448-2041. Students should call the Stoner Health & Counseling Center before going, if experiencing symptoms of COVID-19 novel coronavirus.

Campus Communications

All New Student Emails can be viewed in the Admitted Students section of the website.

All communications related to COVID-19 can be viewed in the Health and Safety section of the website.

Contact info for key personnel on campus

Last updated: October 13, 2020, 2:20 PM EDT.

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